Purchasing Coordinator

Position Summary

Mainstream Engineering is seeking a responsible individual to handle activities relating to the tracking of open purchase orders to ensure timely deliveries. Typical duties include:

• Supplier Communication: Sending regular emails to vendors requesting updates, specifically asking for the latest status, estimated dispatch dates, and confirmation of receipt
• Proactive Monitoring: Reviewing outstanding orders (on a daily and weekly basis) to prevent shortages and provide updates to Production and R&D
• Managing Delays: Identifying, communicating, and managing risks associated with delays, requesting revised timelines from suppliers
• Updating Systems: Ensuring the ERP or PO system reflects accurate information
• Systematizing the Process: Using automated reporting to reduce manual "chasing" and improve efficiency
• Tracking: Track shipments and monitor delivery schedules

Position Requirements

• High School Diploma or equivalent required
• Strong verbal and written skills for interacting with suppliers and internal teams
• Excellent organization skills are required
• A persistent approach to resolving supply chain issues, managing multiple tasks under pressure, and meeting strict deadlines
• High proficiency with Microsoft Excel
• Working knowledge in ERP systems (e.g., Sage, SAP, Oracle), Microsoft Office Suite (especially Excel)
• Generally, 1–3 years of experience in purchasing or administrative support is preferred.

Mainstream Engineering Corporation is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.